I. MISSION STATEMENT
The Wollaston Lake Home and Cottage Association (WLHCA or the Association) is an unincorporated, volunteer, non-profit organization. It considers itself custodian, active steward, and advocate of Wollaston Lake and its surrounding environment through open lines of communication with Wollaston Lake property owners, as well as with all levels of government, and with other organization. It strives to promote a sense of community among property owners on Wollaston Lake and the local community.
II. MEMBERSHIP IN THE WLHCA ASSOCIATION
There shall be a single class of Membership (Member), which shall be one representative of each lakefront property on Wollaston Lake, Ontario, lakefront property on Casteroil Lake, and property on the Deer River between Wollaston Lake and Casteroil Lake, whose membership is in good standing. To be in good standing, Members will have paid the annual membership fee prior to the Annual General Meeting (AGM). Members who are property owners but whose property is not on Wollaston Lake may have their membership “grandfathered” until such a time as the property is sold or that their annual dues are not paid.
Annual membership fees will be set by the WLHCA Executive and confirmed by a majority vote of the Members present at the AGM.
IV. FINANCIAL YEAR END
The financial year end of the Association will be December 31st .
V. ANNUAL GENERAL MEETING
The AGM will be held in August of each year, at which time the elections for the WLHCA Executive will be held and a copy of the interim financial statement to July 31st of that year will be presented. Between AGMs, the general management and control of the affairs and funds of the Association shall be vested in the elected WLHCA Executive and subject to the By-laws and decisions taken by the majority vote of the WLHCA Members present at the AGM.
Whichever is the greater of three members of the WLHCA Executive or 50% of the Executive Membership (rounded to the nearest whole number), plus any number of Association Members present at an AGM, constitute a quorum. A minimum of 50 percent of the WLHCA Executive Members must be present at an Executive meeting to have a quorum.
VII. ORDER OF BUSINESS
The following Order of Business shall govern all meetings of the WLHCA unless it is inconsistent with the By-laws
a. Call to Order and recording of those Members in attendance;
b. Consideration, revision, and approval of the agenda;
c. Consideration and a vote to accept the minutes of the previous AGM;
d. President’s and/or Vice-President’s remarks;
e. Treasurer’s Report and the vote for approval;
f. Executive Members’ and Committee or Special Projects reports;
g. Vote on annual membership fees;
h. New Business;
j. Presentation of the slate of officers and nominations from the floor;
k. Vote on the nominations; and
Draft minutes of the previous AGM will be posted on the website and a copy will be made available prior to each AGM.
Members in good standing shall be eligible to attend and vote at the AGM. Except as otherwise provided, the votes of the Members shall be by a show of hands, one vote per property, and one vote per property where the same person owns more than one property, unless a Member requests a vote by secret ballot. Should a secret ballot be requested then one vote per property where properties are jointly owned and one vote per membership where the same person owns more than one property will be accepted. Voting by proxy is not permitted. The Director of Memberships shall be responsible for confirming the eligibility of all Members who vote at the AGM.
IX. AMENDMENTS TO BY-LAWS
In order to make any amendments to the By-laws of WLHCA, the amendment must be proposed by the executive at the AGM and then passed by a majority of members attending the AGM. Notice of the proposed amendment shall be mailed or emailed to each member of WLHCA, and posted on the WLHCA website, and postmarked at least 10 days prior to the date of the AGM.
X. SELECTION OF MEMBERS OF THE EXECUTIVE
There shall be a WLHCA Executive consisting of the following positions:
- Past President
- Vice President
- Lake Steward
- Director of Membership
- Director of Communications
- Members at Large